KaiTask gives owners, staff, and vendors one shared workspace — structured tasks, threaded chat per job, and role-based visibility, so nothing gets buried.
Requests get lost between memes. Nobody knows who owns what. Vendors are on personal numbers. Owners can't see across locations without asking. Sound familiar?
Task management and team chat, designed to reinforce each other.
Priority, full date & time, assignees, checklist, store — every job has a shape.
Weekly cash pickup, monthly inventory, payroll cutoff — set it once, it repeats forever with smart reminders.
Store visit walkthroughs, opening & closing lists, health & safety audits — check off, add notes, snap photos right on the iPad.
Auto-thread per task, per store, plus company-wide announcements.
Invite a vendor to a single task. They see that task and its thread — nothing else.
Done tasks auto-tuck away. Archive keeps every record for compliance without cluttering today.
Owners see everything across stores. Staff see their day. Vendors see one task. Clean by default.
Mentions, assignments, due-soon, and vendor replies — everything you need to act on.
iPad, iPhone, Android, desktop browser. Install to home screen — no app store required.
Portfolio view across every store, escalations, all-hands announcements, and vendor oversight.
What's assigned to you, what's due, and the threads you're actually in.
See only the tasks you're invited to. No noise, no history, no drama.
One store or fifty. Invite staff and vendors by email.
Title, store, priority, due date, checklist. A chat thread is auto-created.
They get a magic link scoped to that one task. Zero setup.
Owner sees the portfolio. Staff sees their day. Done.
30-day free trial on Growth — cancel anytime during the trial and you're not charged.
"We shut down four WhatsApp groups the week we switched. My team actually sleeps now."
Free for one store, forever. 30 days full-access trial on multi-store — cancel anytime during the trial and you won't be charged.